Are You Making Life as a Managing Assistant Easier?

Working from home has its perks.  For instance, getting to wear sweatpants all day long.  Even so, it’s not always an easy job. We all have that one family member or friend that thinks because we work from home, we don’t work at all.  In truth, some of us have never worked this hard in our entire adult life.

The internet is full of life hacks.  Ikea even has its own list of hacks. So, we thought we’d provide you with a few work from home hacks submitted by our own team members, that might be helpful to you in your virtual assistant journey.

Create a Structured Day

“Structure structure structure! For me, having a predictable calendar that works for me vs one that I am reactive to makes all the difference.” Beth Mashak, AssistPro™ Director of People & Culture

If you don’t already have a daily routine in place, we suggest implementing one as soon as possible.  Knowing when you’ll want to begin your workday, what you’ll want to accomplish, and what to expect from the day can make a huge difference in your productivity level.  Block out time on your calendar to focus on one thing at a time, and you’ll work much more efficiently. As the old saying goes, “Work smarter, not harder.”

Task Management System

“ASANA has changed my life!!” Heather Rote, AssistPro™ Managing Assistant

Having a task management system in place is something we highly recommend!  If you haven’t already implemented this life-changing mechanism into your day, then you should do it right now.  Go on, we’ll wait.

Having a task management system in place is, as Heather stated, life-changing.  Paper to-do lists are good for a few things, but if you begin utilizing a task management system to remind you of tasks that are not only due tomorrow but three months from now, you’re least likely to have things fall between the cracks.  Task management systems don’t have to be just for work either. You can utilize them to keep up with personal to-do’s as well.

Establishing Work Time Boundaries

“When my office door is shut and people come over, they know I am still working and cannot be disturbed.” Chelsey Wyant, AssistPro™ Managing Assistant 

There is one downside to working from home, and that’s the illusion others have that you’re always available.  Whether it be your kid running into your workspace demanding help with homework, or your husband coming in to ask you when the last time the oil was changed in your car, distractions are, well, distracting, and they can completely throw off whatever you were in the middle of doing.

Since staring at a computer screen and tapping endlessly on a keyboard doesn’t inform the people in your house that you’re working, try implementing the “closed-door” rule that Chelsey mentions above.  You could also plug in earphones, hang a do-not-disturb sign on the door, or build a she-shed in your backyard complete with a padlock to work out of. Either way, establishing work-time boundaries will keep you sane and less distracted!

What is one thing you can do today that will make your life as an AssistPro™ Managing Assistant easier?

Leave a Reply